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Administrative Assistant - AP/AR

Company Name:
UGL Unicco
4036">Administrative Assistant - AP/AR
Job Code :4036
Division :DTZ
Location :Blair NE US 68008
Job Type :Full Time
Career Level :Experienced (Non-Manager)
Education :High School or equivalent
Category :Administrative and Support Services
Job Description :
Administartive Assistant - AR/AP
DTZ, a UGL company, is a global leader in property services. We provide occupiers and investors around the world with best-in-class, end-to-end property solutions comprised of leasing agency and brokerage, integrated property and facilities management, capital markets, investment and asset management, valuation, building consultancy and project management. In addition, our award winning research and consulting services provide our clients with global and local market knowledge, forecasting and trend analysis to make the best long-term decisions for their continuous success far into the future. DTZ has 47,000 employees including sub-contractors, operating across 217 offices in 52 countries. For further information, .
DTZ has an immediate opening for an Administrative Assistant with AP and AR experience in Blair, NE.
SUMMARY OF DUTIES:
This position administers all functions associated with the accounts receivable, and accounts payable functions. Applies to all operations located in facility. Provide clerical support for the staff as needed.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Team member must be able to work in a team oriented and safety conscious environment. "Safety First" expectations include, but are not limited to Observation Process and all company / site safety guidelines and procedures.
Responsible for performing non-routine, moderately complex accounts receivable functions following established procedures, including Projects Team administration for all operations located in within Cargill facility.
Maintains the accounts receivable ledger and/or processes and corrects billing records, credit and collection activities.
Analyzes and processes transactions.
Must have strong computer skills including working knowledge of Excel, Access, PowerPoint, and Word and possess the ability to work independently, prioritize, and multitask.
Employee will perform any and all other relevant duties assigned by the responsible supervisor.
Must develop and maintain a good working relationship with the customer and maintain customer's confidence through effective communication, open rapport, and solid record of delivery on commitments.
OTHER ESSENTIAL FUNCTIONS / DUTIES:
Ensures compliance with all company/customer regulations, policies, and procedures.
Perform all work by way of excellent communication and customer service skills.
Develop and maintain a good working relationship with the customer and maintain the customer's confidence through effective communication, open rapport, and solid record of delivery on commitments.
Achieve performance expectations set forth as part of performance appraisals.
Support the company's goals and objectives by promoting a team oriented and safety conscious environment.
Work effectively with all levels of the organization by utilizing strong organizational, interpersonal, and time management skills.
Must maintain positive customer and employee relations.
JOB FUNCTIONS
SAFETY
Observations, Communications, Meetings/Training
OTHER
Month End Reporting, Leased Vehicle/Equipment Management, Weekly Labor A/R Entry
ADMINISTRATIVE
HR, and Payroll assistance as necessary, Expense Reports, Travel Arrangements
ACCOUNTS RECEIVABLE/ACCOUNTS PAYABLE
Reconciles/Prepares all month end customer invoices, Aging Report, New Vendor Set-Up
Tracks/Codes/Reconciles P-Card statements, Procure +, Collects/Codes/Submits invoices to shared services.
Management of cell phones and uniforms.
QUALIFICATIONS:
Education:High School level education.
Experience:Two years experience.
Strong math skills MS Excel and computer experience.
Strong knowledge and experience with MS Access preferred.
Experience using 10 key.
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift 20 lbs on occasion. Must be able to stand for long periods of time. Must be able to climb flights of stairs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and vision to record, prepare and communicate appropriate reports. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Must be able to accurately code data, must be knowledgeable in office procedures, and able to answer questions in a professional and friendly manner. Must be able to balance accounts and compile computer reports. Requires public contact and excellent interpersonal skills. Must be able to make effective decisions in manager's absence.
WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OFFICE ENVIRONMENT:The noise level in the work environment is usually moderate.
We offer an excellent benefits package and paid holidays/vacation. Background check and drug screen required.
Minorities/women/protected veterans/individuals with disabilities
Please visit our website
DTZ and UGL Services are now united under a single global brand --DTZ, a UGL company-- transforming the world of property services.

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