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Administrative Assistant

Company Name:
UGL Unicco
2274">Administrative Assistant
Job Code :2274
Division :DTZ
Location :Blair NE US 68008
Job Type :Full Time
Career Level :Experienced (Non-Manager)
Education :High School or equivalent
Category :Administrative and Support Services
Job Description :
Administrative Assistant
UGL Unicco is a facilities services company with headquarters in Auburndale, MA. Unicco has over 18,000 employees in the US and Canada, with revenues of $800 million. Unicco provides a broad range of services to corporate, industrial, manufacturing, educational, commercial, and retail clients. Unicco is a "safety first" company.
UGL Unicco has an immediate opening for anAdministrative Assistantin Blair, NE.
SUMMARY OF DUTIES:
Provide administrative support for the Account Manager and all Unicco employees while working
independently on projects. Perform accounting, bookkeeping, and record keeping functions according to company
procedures and the site contract.
ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES
1. Team member must be able to work in a team oriented and safety conscious environment. "Safety First"
expectations include, but are not limited to Observation Process and all company / site safety guidelines and
procedures.
2. Assist the Blair team and Supervisors in a variety of administrative matters. Primary backup to Office Manager.
3. Perform and maintain records, logs, checklists, reports, forms, memos, and other materials.
4. Complete, gather, process and file documents relating to human resources, payroll, and financial matters.
5. Maintain all personnel and company files in an updated and orderly manner.
6. Track hours and costs in order to prepare bills for the customer in a timely manner. Track and balance financial
issues while ensuring accuracy.
7. Perform work that is confidential in nature such as employment applications, new hires, wages, terminations,
performance evaluations, etc.
8. Create spreadsheets including formulas, links, etc. using Microsoft Excel.
9. Key payroll and distribute paychecks to employees.
10. Assist staff and employees with questions relating to payroll & benefits.
11. Track payment status of company's invoices.
12. Utilizing the computer, type and design general correspondences, memos, charts, tables, graphs, business plans,
etc. Proofread copies for spelling, grammar, and layout, making appropriate changes. Responsible for
accuracy and clarity of final copy.
13. Maintain adherence to the published work schedule while being flexible in hours based on work load.
14. Communicate with employees and customer to effectively accomplish assigned tasks.
15. Work without direct supervision on daily assigned work.
16. Perform other work as defined by company and/or customer.
17. Responsible for time entry of employee timesheets for all operations located in the Blair facility using MS Access.
OTHER FUNCTIONS / DUTIES:
1. Work with all assigned personnel.
2. Understand and follow written and verbal job instructions.
3. Understand and ensure compliance with company policies and procedures; customer rules and regulations; and
safety rules and regulations.
4. Support the company's goals and objectives.
5. Work in a team oriented and safety conscious environment.
6. Accept feedback from others, set goals to improve performance based upon this feedback; exhibit objectivity
and openness to others'' views.
7. Must be able to work multi-task and work with numerous interruptions.
PERFORMANCE GOALS:
1. Perform duties at a level that is constant with company standards.
2. Continually develop skills by pursuing further education, seminars, or certificate programs.
3. Participate in company's behavior based safety program:
4. Must maintain positive customer and employee relations.
QUALIFICATIONS:
1.) Education: Possess a high school degree, post high school training in secretarial or administrative programs.
An Associate's degree in Office Technology would be beneficial, but is not required.
2.) Experience: Possess a minimum of five years experience either as an executive secretary or an administrative
assistant.
We offer an excellent benefits package and paid holidays/vacation. Background check and drug screen req. We are an EOE M/F/D/V.
Please visit our website

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